Job Posting

Position Title: Executive Assistant to the Assistant Superintendent of EII Classification: Executive Support Specialist 2 Salary: $3,860.00 - $5,676.00 We are seeking an Executive Assistant to the Assistant Superintendent of Education, Innovation and Improvement (Executive Support Specialist 2). This position in our Office of Education Innovation and Improvement (EII) with the Oregon Department of Education. This is a full-time management service position. This role is a hybrid of remote work and will need to report to the office when business or operational needs are dependent on onsite activities. Remote work is embraced to the fullest extent possible without interfering with business. About Us: The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system. What you will do! The Executive Assistant to the Assistant Superintendent of EII will provide direct confidential administrative support to the Assistant Superintendent of EII including coordination of administrative work amidst six EII Directors. Typical duties include: Calendar management activities including: making arrangements for meetings and special conferences; arranging travel itinerary and accommodations; preparing and submitting travel and expense claims; and keeping the Assistant Superintendent of EII informed of commitments. Researching information and composing correspondence, reports, memos and other documents. Identifying process improvement opportunities, providing communications support, and assisting in coordination of administrative support within EII Assisting with compiling information for biennial budget preparation and legislative tracking activities. Transcribing confidential, technical, or legal information during meetings or conferences as needed. Please click here to view the full position description What you need to qualify One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. Desired Attributes (what we are looking for): Ability to meet deadlines in a fast-paced quickly changing environment Ability to successfully organize, prioritize and complete a variety of tasks simultaneously Ability to work autonomously and be self-driven with little or no supervision. Excellent communication, interpersonal, time management and coaching skills Experience using Google Suite, Microsoft Office, Zoom, and Teams Experience working with culturally and individually diverse groups, including sovereign nations Skill in soliciting and valuing diverse viewpoints Strong culture and team building growth mindset Strong decision-making and proactive problem solving skills We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed. Why us? At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices. Our amazing benefits include: Excellent medical, vision and dental benefit package for the employee and qualified family members with very low monthly out-of-pocket cost Paid days off – 11 paid holidays per year 3 additional paid "Personal Business Days" per year 8 hours of sick leave accumulated every month Progressive vacation leave accrual with increases every 5 years In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses. Student Loan Forgiveness Program: if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven. If you currently work at an Oregon school district or education service district, we may be able to transfer in your sick leave balance! If you have a desire to make a difference in the lives of Oregonians, apply today! Additional Information: Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage. The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submission. These questions are necessary to complete the application process. Communication: Please monitor your Workday account, as communication will be sent to your Workday account. You must have a valid e-mail address to apply. Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting. Background Check: This position requires successfully passing a criminal record check, which may require a fingerprint-based records check and/or credit history check, as a condition of employment. If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact us at ode.jobs@ode.oregon.gov. Please be sure to include the job requisition number. Veterans: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666. Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Department of Education is an E-Verify employer. If you are the successful candidate you must present your I-9 acceptable documents (See page 3) for employment verification. Helpful links and contact information: Learn more about ODE Understanding the State Application Process Resources for Job Seekers Get There - Oregon’s easy-to-use carpool matching tool and trip planner. Live, work, and play in Salem, Oregon. For additional information, you may contact us by e-mail at ode.jobs@ode.oregon.gov. The Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and val

Application Instructions

To apply: https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem--ODE--Public-Service-Building/Executive-Support-Specialist-2_REQ-145942 Your cover letter and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position. Upload a resume and cover letter. In your cover letter, please include your qualifications relating to any of the desired attributes mentioned for this position (limit to no more than 2 pages). Your resume and cover letter may be uploaded in the Resume/Cover Letter field on the online application. Failure to attach a cover letter and resume may result in the disqualification of your application. In addition to your related work experience and education, we will use the attributes and minimum qualifications listed under the “What we are looking for” section above to determine whom to interview. Please make sure the attributes and minimum qualifications you possess are clearly demonstrated in your resume and cover letter. Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application. External Applicants: Click on the “Apply” button and submit your resume and cover letter. Please make sure to attach all required documents in the section titled Resume/Cover Letter. View this video for help. Internal Applicants: (this includes Current State of Oregon employees): Apply via your employee Workday account. View this job aid for help. Please contact ode.jobs@ode.oregon.gov if you have any questions on the application process. Would you like to learn more about this position or how our application process works? Join our Recruitment team during our ODE Career Chat Sessions. We can assist you with all your application and agency questions! 1st Thursday of the month – 11 am to 11:45 am (PST) Join ZoomGov Meeting https://www.zoomgov.com/j/1618573320